The following links to the documents are not an official
copy of the Declaration of Covenants and Restriction for Westfield
Woods. The only official
copy of the document is on file with the Recorder
, State of
I - Definitions
II – PROPERTY SUBECT TO THIS DECLARATION AND ADDITIONS THERETO
III – MEMBERSHIP AND VOTING RIGHTS IN THE ASSOCIATION
IV – COVENANT FOR MAINTENANCE ASSESSMENTS
V - BOARD
Section 1. Composition of Board of Directors:
- The Board of Directors will consist of three (3)
"owners". Each owner must be in "Good
Standing" during his or her term. The three positions will
be President, Secretary and Treasurer.
- The President shall preside over all meetings of the Board of
Directors and of the voting members. The Secretary shall keep
minutes of all meetings of the Board of Directors and of the
voting members and in general perform all duties incident to the
office of Secretary. The Treasurer shall keep all financial
records and books of account.
Section 2. Nomination of Board of Directors:
- The President shall call the Annual Meeting, duly announced in
accordance with Section (8) in this Article, with the
"Nomination of Board of Directors" published on the
- Each owner in good standing may nominate one (1) candidate for
the office of President, Secretary and Treasurer during the
meeting or by "Proxy".
- The owner shall be responsible for determination of the
nominee’s willingness to serve prior to nomination.
- The member must declare their willingness to serve in writing
to the President prior to the adjournment of the annual meeting
in ordered to appear on the election ballot. A declaration by
e-mail or letter of willingness-to-serve on the nomination
ballot will be acceptable.
- The President will call for the nomination and then a vote of
each office, starting with the President then the Secretary and
then the Treasurer. Each "Owner" present will have one
vote. Any "Owner" will also be able to vote their
proxies. The names of the three (3) nominees for each elective
office receiving the most votes shall be placed on the election
ballot for use in Section 3 in this Article.
- Once an owner has been nominated to an office, that owner will
not be allowed to be the nominee for the remaining office(s).
Section 3. Election:
- The Secretary shall cause election balloting notices to be
mailed with the names of the nominees from Section 2 in this
Article to all of the registered lot owners within 7 days of the
"Annual Meeting". The due date of the ballots will be
21 days after the "Annual Meeting". The election
balloting notice shall list the names of the nominees for each
elective office in alphabetical order. Each "Owner" in
good standing may vote for one (1) candidate for each elective
office and the successful candidate for each office shall be
that eligible candidate receiving the greatest number of
election votes. Nothing herein shall prohibit the write-in and
election of an eligible "Owner" for elective office.
In the event of a tie vote, straws will be drawn to determine
the winning candidate.
- The results of the election will be posted in the Westfield
Woods Community Association Newsletter.
Section 4. Terms:
The newly elected President will serve a three (3) year term,
the newly elected Secretary will serve a two (2) year term and the
newly elected Treasurer will serve a one (1) year term.
Thereafter, an election shall be held each year electing one
Director for a three (3) year term to replace the Director whose
term is expiring.
Section 5. Intentionally Left Blank:
Section 6. Resignation:
If a Board Member resigns their position, the remaining Board
Members shall call a Meeting for the purpose of electing a
replacement Board Member. This meeting must be called within 21
days of the resignation. Sections 2 and 3 in this Article will be
used to nominate and elect the vacant Board Member position with
the exception of the meeting date.
Section 7. Recall:
Any "Owner" may request the Board of Directors to
hold a Meeting of "Owners" for the purpose of a Board
Member Recall. The Board must hold the meeting within 90 day of
such request. At the Board Meeting, which has been called to
consider, among other things, a recall, by a majority vote of the
"Owners" in good standing that are present, and valid
proxies, may request the Board to initiate and circulate a ballot
among the "Owners" for the removal of a Board Member. If
the recall request is approved, the Board of Directors must
complete the recall balloting within 21 days of the meeting. Such
ballots shall be validated and tallied under the supervision of
the other two (2) Board Members who shall certify the results and
notify the Association. In the event of a successful recall, the
remaining Board Members shall hold an election to replace the
vacant Board position as stated in Section 6 in this Article.
Section 8. Annual Meeting:
The Board of Directors shall call for an annual
meeting of the Lot Owners on the second Thursday of October of
each and every year.
VI – Architectural Control Committee
VII – USE RESTRICTIONS
VIII - Easements
IX - General Provisions
1, Article IV, Assessments
2, Article VII, Section 2, Paragraph 9
3, Articles I and V
4, Article IX
5, Article VII, Section 1, Paragraph 7 & Article IX
6, Article VII, Section 1, Paragraph 5